8 Benefits of Integrating HR & Payroll Software

A Mercer study on employee sentiment found that pay has become the number one factor in satisfaction at work. To enable a positive employee payroll experience, a company should prioritize accuracy, transparency, and user-friendly systems. Timely resolution of issues and employee self-service options can also improve overall satisfaction and productivity. Recruiting, onboarding, performance management, and payroll processing are all part of the HCM process. Payroll processing is a critical activity that directly affects employee satisfaction and financial stability. Manual payroll management is inefficient, time-consuming, and prone to errors. Therefore, enterprises use payroll software integration to automate their payroll operations, streamline workflow, and improve efficiency. 

According to Moorepay's 2022 Payroll report, the use of separate Payroll and HR systems has increased since 2019. Businesses connecting their payroll & HR software via APIs also dropped in 2022 by 8% YOY. 

With the recently identified trend for 2023 of companies looking to optimize the systems they already have before investing further in new systems, system integration will play a key role.

Let us first understand what Payroll Software Integration is and why it is important for your business. 

What is Payroll Integration? 

Payroll integration is the process of linking the Human Resource Management System (HRMS) with the payroll software. The integration allows the seamless transfer of employee data from the HRMS to the payroll system, eliminating the need for manual data entry. The integration also enables the payroll software to calculate taxes, deductions, and other payroll-related expenses accurately. 

Why is Integrating HCMs and Payroll Software suitable for your business?   

Payroll Solution is the center of HCM because it is the primary way employees get paid. Employees determine the worth of their work based on how much and when they are compensated. To effectively manage a company or organization, you need to be able to coordinate a wide range of tasks. Human capital management is one such critical area to work in. While HR payroll management is one of the most important responsibilities in HCM, other operations must also be carried out on a regular basis. 

This is where the payroll integration with the HCM process comes into play.   

Benefits of Payroll Software Integration for Enterprises     

#1 Eliminates Data Entry Errors
Manually entering data into the payroll management system is time-consuming and prone to errors. By integrating HRMS and payroll software, manual data entry is eliminated. Employee data is automatically transferred, ensuring accuracy and reducing the possibility of errors. This helps avoid payroll errors that could lead to compliance issues and penalties.     

#2 Enhances Data Accuracy & Safety
When a single system collects payroll and HR data, there is less room for error. Furthermore, by informing your HR department, the data collected can provide deeper insights and improve decision-making. It also frees human resources to focus on team management and performance evaluations. They can spot poor performers and recognize when your best employees deserve to be promoted. As a result, you improve your workplace culture, decrease turnover, and assess the pulse and well-being of your team. When sensitive employee information is stored in one system, it's easier to ensure data security, privacy, and compliance. A paper trail of emails, printouts, and PDFs is less secure than a single solution that does everything. It clears up your desk and makes it safer.  

#3 Saves Time   
The manual process of managing payroll is time-consuming, and HR staff spend significant time entering data, verifying records, and managing other payroll-related tasks. With payroll integration, the process is automated, and the HR staff can focus on other essential HR tasks. The time saved can be utilized for more strategic HR functions such as employee engagement, training, and development.  

#4 Improves Data Visibility.   
Integrating your payroll with a human capital management system can enhance data access and reports for your HR professionals, providing greater visibility. By having metrics and analytics readily available, your HR can quickly identify issues, recruit better employees, and evaluate your team's performance. This results in customized dashboards that create a cohesive approach to human resources and improve visibility across your business.  

Read our blog: Payroll Automation - How Spencer’s HR did it!

#5 Improves Compliance  
Compliance is a critical aspect of payroll processing. Integrating HRMS and payroll software ensures that the organization complies with the relevant laws and regulations. The payroll software calculates taxes, deductions, and other payroll-related expenses accurately, confirming that the organization complies with tax laws and labor regulations.   

#6 Enhances Employee Experience  
Payroll Software integration improves the employee experience by ensuring timely and accurate payment of salaries. Employees can access their payroll information through self-service portals, reducing the need for HR staff to answer queries. The integration also gives employees access to their payroll history, pay slips, and other payroll-related information.   

Read our blog: Is Your Organizational Purpose Good Enough for Your Employees?

#7 Strengthens HR bandwidth for business-critical tasks. 
When you automate repetitive tasks, you spend less time on data entry. This is true whether you are onboarding new employees or updating employee records. This energizes your HR staff and gives them more time to do essential things. You can see the value of automating important but time-consuming HR tasks with the help of an advanced and integrated HCM and payroll solution.    

Read our blog:  Discover the Key Features & Benefits of an Effective Payroll System

#8 Provides Real-Time Data Insights  
Integrating HRMS and payroll software provides real-time data insights into payroll-related expenses. The information can be used to analyze the organization's payroll expenses, identify trends, and make necessary adjustments. The HR staff can access the data and generate reports, enabling them to make informed decisions.   

Payroll integration can transform the HCM processes of medium to large-scale enterprises. The integration eliminates data entry errors, saves time, improves compliance, enhances employee experience, and provides real-time data insights. These benefits improve the organization's efficiency, accuracy, and financial stability. Therefore, medium-scale enterprises should consider payroll integration to streamline their payroll processes, reduce errors, and improve employee satisfaction. The integration can be done through software platforms that support integration, making it easier for the organization to adopt the technology.  

HONO is a Global platform for payroll solutions that helps with multiple aspects of human capital management (HCM), which results in better employee empowerment. HONO allows businesses to efficiently execute standard and complex multi-geography payrolls every month to ensure accurate and on-time payroll processing. 

Request a Demo Now!

Frequently Asked Questions: 

 1. What is the significance of integrating HR and payroll software for my business?

Integrating HR and payroll software enables seamless transfer of employee data from the HR management system to the payroll system, eliminating the need for manual data entry. 

This integration also ensures accuracy in calculating taxes, deductions, and other payroll-related expenses. It organizes and accelerates the workflow, saves time, enhances data visibility, improves compliance, strengthens employee experience, and provides real-time data insights. Therefore,  integrating HR and payroll software improves efficiency, accuracy, and financial stability for your organization.

2. How does integrating HR and payroll software save time and improve efficiency?

Integrating HR and payroll software streamlines payroll data entry and verification. HR professionals may now focus on other important activities. 

Automation eliminates mistakes and boosts efficiency. The time saved may be used for strategic HR responsibilities like employee engagement, training, and development, boosting HR department efficiency.

3. Does integrating HR and payroll software enhance data accuracy and compliance?

Yes, Integrating HR and payroll software improves accuracy and compliance. Integration eliminates manual data entry, which reduces compliance difficulties and penalties. 

Consolidating data in one system helps HR professionals obtain insights, make educated choices, and comply with tax and labor rules. This connection secures and centralizes employee data, boosting data security, privacy, and compliance.

The HONO Payroll Management System promises simple integration with existing systems and is built to automate the most intractable problems that businesses and HR departments face when processing payroll.

Schedule a demo today!